Legal Administrator

We have an excellent opportunity for a Legal Administrator to join our vibrant and growing residential conveyancing team. We are based at South Gyle, Edinburgh and we can offer a full time, permanent contract within our professional and successful legal department.  

The Role

You will be responsible for ensuring that all legal administration and compliance processes are completed accurately. As a vital member of our successful legal team you will work closely with our experienced solicitors and paralegals. You will set up case files and liaise with clients over the phone and face to face to ensure that all documentation is received and verified. We are a fast paced organisation that prides itself on exceptional customer service and you will have an opportunity to learn and develop your skills and knowledge.

Key Responsibilities:

  • Collating and ordering documents in preparation for conveyancing transactions;

  • Executing identity checks for clients;

  • Assessing Risk of Clients and Transactions by assisting in auditing and compliance checks;

  • Setting up case files within our software system; 

  • Liaising closely with team members to ensure all deadlines are met;

  • Dealing with incoming and outgoing mail, including logging and distribution;

  • Monitoring the department electronic inbox, allocating emails to appropriate team members in a timely manner;

  • Scanning all legal documentation onto system;

  • Ensuring high levels of client care;

  • Completing any other job related tasks as requested by your line manager

  • Manage a wide range of administrative tasks

Essential qualities include:

  • Minimum 12 months administration experience gained within a legal environment;

  • Ability to work under pressure in a fast-paced environment;

  • Meticulous attention to detail;

  • A warm and friendly manner;

  • Ability to communicate clearly both verbally and in writing;

  • IT literate and excellent typing skills;

Desirable qualities include:

  • A qualification in Business or Legal Administration;

  • An understanding of the Residential Conveyancing process;

  • Prior experience of completing property transactions.

About us

MOV8 is a vibrant and exciting company, committed to diversity in the workplace and to making a positive difference in the community around us through our corporate social responsibility program. We are the current market-leader for property sales and new property listings in East Central Scotland. We can offer you career progression and a fun approach to working in the property industry.


We can offer a starting salary up to £20,000 per annum, pro rata, depending upon experience.

Our full time hours of work are 37.5 per week, Monday to Friday, 9am - 5.30pm. We are able to consider flexible working patterns. 

You will also receive 29 days holiday entitlement per annum and auto-enrollment into the company pension scheme.

Additional Information

All successful applicants will be required to carry out an online Basic Disclosure check through Disclosure Scotland. We will liaise with you to ensure that you are reimbursed for the cost of this disclosure.

A Note to Recruitment Agencies

Please note that, as a company, MOV8 Real Estate and Solicitors does not recognise the submission of unsolicited CVs and does not respond to unsolicited communications from recruitment companies. We will only review CVs sent by individual candidates in application for an advertised post.

Any CVs or details submitted by recruitment companies will be viewed as the property of MOV8 Real Estate. We may research, directly contact or engage the candidate directly or through another company, without creating any contract between you or your company and MOV8 Real Estate, without any consideration due to you or your company.